Guest Administrative Assistant

The Guest Administrative Assistant plays a key role in ensuring the smooth and professional operation of Williams F1 Team Headquarters. As the first point of contact for visitors and guests, this role provides a consistently high standard of welcome and administrative support across the business.

Main duties

• Deliver a warm, professional welcome to all visitors, guests and staff at Williams F1 Team HQ.
• Manage incoming calls and oversee the ‘personnel’ and ‘charity’ inboxes.
• Perform administrative tasks such as filing, mail sorting and processing outgoing business mail.
• Maintain cleanliness and organisation of reception areas and keep literature and displays up to date.
• Collaborate with Facilities to manage visitor check-ins through the Envoy Guest Management System, liaising with Security.
• Prepare and set up meeting rooms, coordinating with on-site catering for hospitality.
• Handle confidential information with discretion and manage correspondence relating to charity and fan requests.
• Provide regular and ad hoc administrative support for other departments.

Qualifications and experience

• Previous experience in a reception, customer service or administrative role is essential.
• Excellent interpersonal and communication skills, with strong organisational ability and multitasking in a fast-paced environment.
• A professional, approachable and customer-focused demeanour.
• Proficiency in Microsoft Office; experience with visitor management systems (e.g. Envoy) desirable.
• Experience in a corporate or hospitality environment preferred.

About Atlassian Williams F1 Team

For almost 50 years, Williams has been one of the most successful teams in Formula 1 history, with 16 FIA Formula 1 World Championship titles to its name — nine Constructors’ and seven Drivers’. Founded in 1977 by Sir Frank Williams and Sir Patrick Head, the team is on a long-term mission to evolve and return to the front of the grid.

Atlassian Williams F1 Team is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments.